PRIVACY POLICY
FiNOM is deeply committed to continuous growth and the improvement of both ourselves and our clients. We recognize the importance of protecting your personal information.
We prepared this privacy policy to explain how we collect, use, and disclose personal information both through our website located at finom.ca and through our interactions with you.
1. COLLECTION AND USE OF PERSONAL INFORMATION
We collect the personal information that you provide to us at the following times:
When you send us your resume on the Contact page for the purposes of job search.
When you contact us on the Contact page with an inquiry, comment or question.
When you directly send your contact information to a FiNOM representative for the purposes of training or job search such as a resume through email or other messaging services.
When we are verifying your background as a part of our pre-engagement screening.
When you are being onboarded prior to working with one of our clients.
Administering a Consultant or Employment Relationship
We collect your personal information from you and, with your consent, from third parties for the purposes of establishing, managing, terminating, or otherwise administering the consulting or employment relationship.
The personal information collected and/or used in this context may include the information from your profile, information you provide in the course of negotiations, information to conduct background verifications including to verify your identity, qualifications, past work experience, education, training, or similar requirements in connection with a consulting or employment position.
In the context of administering your consultancy or employment, we may also use your personal information for the following purposes:
To send communications (such as requests for information, responses to requests for information, orders, confirmations, training, and updates).
For account management, accounting, finance, and dispute resolution purposes (such as issuing payments, accounts receivable, accounts payable, account reconciliation, cash management, or money movement), as well as for consolidated management and reporting.
To respond to reference checks on consultants.
To generate and issue reports to our clients.
To comply with government tax and reporting obligations.
To enforce FiNOM’s standards, procedures, and policies.
For risk management and mitigation, including for audit and insurance functions, and as-needed to license and protect intellectual property and other assets.
For security management such as monitoring individuals with access to FiNOM’s website, its applications, systems, and facilities.
Verifying a Consultant or Employee’s Background
If the position requires certain background checks regarding your identity, qualifications, past work experience, education, training, or similar requirements in connection with a consulting or employment position then we will collect this personal information if necessary and as permitted by law.
Contact Us
When you contact us with a comment, question, or complaint by email, phone, or through our website, you may be asked for information that identifies you. This information may include your name, email address, and a telephone number, as well as additional information we need to help us promptly answer your question or respond to your comment. We may retain this information to assist you in the future and to improve our customer service and service offerings.
2. SHARING OF PERSONAL INFORMATION
We do not sell or disclose your personal information to third parties without your consent, unless it is set forth as below or as needed or permitted by law.
Legal and Compliance
We may provide your personal information in response to a search warrant or other legally valid inquiry or order.
We may provide your information to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing or preventing fraud, or as otherwise may be required or permitted by applicable Canadian law or legal process, which may include lawful access by law enforcement, or other government authorities.
Your personal information may also be disclosed where necessary for the establishment, exercise, or defence of legal claims and to investigate or prevent actual or suspected loss or harm to persons or property.
Sale of Business
We may transfer any information we have about you as an asset in connection with a proposed or completed merger, acquisition, or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of FiNOM or as part of a corporate reorganization or other change in corporate control.
3. INFORMATION ABOUT OUR WEBSITE
We may collect personal information when you visit our website as outlined in more detail below.
Visiting our Website
In general, you can visit our website without telling us who you are or submitting any personal information. However, we collect the IP (Internet protocol) addresses of all visitors to our website and other related information such as page requests, browser type, operating system, and average time spent on our website. We use this information to help us understand our website activity and to monitor and improve our website.
Cookies
Our website uses a technology called “cookies.” A cookie is a tiny element of data that our website sends to a user’s browser, which may then be stored on the user’s hard drive so that we can recognize the user’s computer or device when they return to our page. You may set your browser to notify you when you receive a cookie or to not accept certain cookies. However, if you decide not to accept cookies from our website, you may not be able to take advantage of all our website’s features.
Analytics
We may also use a third party such as Google Analytics to help us gather and analyze information about the areas visited on the website (such as the pages most read, time spent, search terms, and other engagement data) in order to evaluate and improve the user experience and the website. For more information or to opt out using the Google Analytics opt-out browser add-on, see How Google uses data when you use our partners’ sites or apps and Google Analytics and Privacy.
4. SAFEGUARDS AND RETENTION
We have implemented reasonable administrative, technical, and physical measures in an effort to safeguard the personal information in our custody and control against theft, loss, and unauthorized access, use, modification, and disclosure. We restrict access to personal information on a need-to-know basis to employees and authorized service providers who require access to fulfill their job requirements.
We have record retention processes designed to retain personal information for no longer than necessary for the purposes set out herein or as otherwise required to meet legal or
business requirements.
5. THIRD PARTY LINKS
Our website may contain links to other websites that we neither operate nor own. We provide links to third party websites as a convenience to the user. These links are not intended as an endorsement of or referral to the websites.
The linked websites have separate and independent privacy policies, notices, and terms of use. We do not have any control over such websites. We have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use or disclose, secure, and otherwise treat personal information. We encourage you to read the privacy policy of every website you visit.
6. ACCESS TO INFORMATION
Subject to applicable law, you have the right to access, update, and correct inaccuracies in your personal information in our custody or control. You may request access, update, and correct inaccuracies pertaining to your personal information in our custody or control by emailing or writing to us at the contact information listed below.
You also have the right to have your profile information removed from our active systems that is not historical information that has been archived. We may request certain personal information for the purpose of verifying the identity of the individual seeking access to their personal information records.
7. UPDATES TO THE PRIVACY POLICY
We may update this privacy policy periodically to reflect changes to our privacy practices. We encourage you to periodically review this page to ensure you are familiar with those changes. We will indicate at the top of this privacy policy when it was most recently updated.
8. CONTACT US
If you have any questions or comments about this privacy policy or the manner in which we or our service providers treat your personal information, or wish to request access to our collection of your personal information, please contact us.